As you might suspect, hiring a van isn’t a particularly complicated process. But, just like anything in life that’s simple on the surface, there are a few things you can easily overlook.

There’s actually a bit more to do before hiring a van than you might think. That doesn’t mean it’s going to take up a large portion of your day, but it does mean that a little time spent on the smaller details will remove the chances of anything upsetting the apple cart further down the line.

So, let’s consider the stuff you may not have thought about when it comes to hiring a van.


Driving licence considerations

Whenever you collect a hire van, you’ll need to produce a valid driving licence. That might sound obvious, but there are a couple of things to bear in mind.

Firstly, you’ll need to provide additional documentation that confirms your name and home address. So, make sure you bring along some other form of ID that can perform this task (we’ll get back to this later).

Also, before you consider grabbing your paper counterpart, there have been a few changes. The paper counterpart to photo card driving licences is no longer valid or issued by the DVLA. However, in order to get the appropriate level of insurance, the hiring company will still need to check your licence for any endorsements.

There’s two options for this:

  • Option 1: Share My Driving Licence. The government has a handy online tool that enables you to check and share your driving licence information. To access it, you’ll need your driving licence number, National Insurance Number (NIC), and postcode. Once filled in, you’ll be provided with a code that you can hand to your van hire company for them to check the necessary details.
  • Option 2: Premium rate telephone service. If you don’t have a check code or your NIC to hand, you’ll need to provide the DVLA with verbal permission to disclose your driving licence information via a premium rate service (at 51p per minute).

Hint: Option 1 is always better.


The ID doesn’t stop there

It’s likely that your van hiring company will ask for two other forms of ID, as mentioned earlier.

These simply need to include your name and address, so that they can verify those details against your driving licence. The most common forms of ID include passports, council tax bills, and medical cards.

Just bear in mind that you’ll need to be between the age of 23-70 and have at least two years’ driving experience under a full UK licence to hire the van. You also can’t have any more than six points on your licence or have experienced anything more than one single accident in the past three years.


Even the inconsequential details matter

There are some other conditions of van hire that you’ll need to keep in mind. This is why speaking to the van hire company before committing to the hire period is absolutely vital.

Be ultra-honest about anything you think they should be aware of before the booking. If you don’t mention certain details about your licence or driving history, there’s a chance you could inadvertently hire the van illegally and invalidate the insurance.

Lastly, always double check the hire company’s policy on fuel. For instance, at Squab, we operate on a ‘full-to-full’ policy, which means we’ll provide you with a full tank of fuel but will need it to be returned with the same level to avoid any excess charges.

The good news? When you book with Squab, you’ll receive a helpful email detailing all of the requirements before you turn up to grab the keys. So, if you want to experience van hire as it should be, just get in touch with the Squab team.